Modifying Recipient Information
To modify recipients:
1. From the Groups Window (see Figure 10), double click the group name. The current list of recipients for the group displays (see Figure 13).
2. Select the recipient and click Modify. The current information for the recipient displays (see Figure 25).
Figure 25: Modifying Recipient Information.
3. Modify the fields on the Data tab, as needed.
4. Click the Options tab to exclude the recipient from receiving messages from the group, if needed (see Figure 26).
Figure 26: Excluding Recipients from Receiving Messages.
5. Click OK to save the changes and return to the Groups Window.
Deleting a Recipient
1. From the Groups Window (see Figure 10), double click the group name. The current list of recipients for the group displays (see Figure 13).
2. Select the recipient and click Delete. A dialog box prompts for confirmation to delete the recipient (see Figure 27).
Figure 27: Deleting a Recipient.
3. Click Delete this recipient to delete the recipient from the group.
4. Click Exclude this recipient from future mailings to keep the recipient on the list, but prevent sending e-mails to the recipient.
5. Click Apply to all Groups to make the desired change to the recipient’s information an all groups that contain the recipient.
6. Click Yes to make the changes.
Copying Recipients to Another Group
Copy/paste the recipients so they’re on more than one list.
To copy a group’s recipients to another group:
1. From the Groups Window (see Figure 10), double click the group name. The current list of recipients for the group displays (see Figure 13).
2. Click Copy. A dialog box prompts for the group to copy recipients to (see Figure 28).
Figure 28: Copying Recipients to Another Group.
3. Select the destination group from the drop-down list
OR
Click the button to the right of the drop-down list to create a new group (Refer to Creating a New Group for information).
4. Click Check for Duplicates to prevent duplicate addresses in the source list from being copied.
5. Click Update Recipient Details if already present to overwrite any existing information for recipients.
6. Click OK to copy the recipients.
Moving Recipients to Another Group
Move a group’s entire recipient list to another group.
To move recipients:
1. From the Groups Window (see Figure 10), double click the group name. The current list of recipients for the group displays (see Figure 13).
2. Click Move. A dialog box prompts for the group to move recipients to (see Figure 29).
Figure 29: Moving Recipients to Another Group.
7. Select the destination group from the drop-down list
OR
Click the button to the right of the drop-down list to create a new group (Refer to Creating a New Group for information).
8. Click Check for Duplicates to prevent duplicate addresses in the source list from being moved.
9. Click Update Recipient Details if already present to overwrite any existing information for recipients.
10. Click OK to move the recipients.
Searching for Recipients
1. From the Groups Window (see Figure 10), double click the group name. The current list of recipients for the group displays (see Figure 13).
2. Click Search. A dialog box prompts for search criteria (see Figure 30).
Figure 30: Searching for Recipients.
3. Select the group name from the In Group drop-down list.
4. Use the Where drop-down lists and data entry field to indicate the field name and search criteria.
5. Click Search. The window displays the results of the search.
Using Recipient Tools
Use the Tools to perform operations on recipient information across multiple groups.
To use the Tools:
1. From the Groups Window (see Figure 10), double click the group name. The current list of recipients for the group displays (see Figure 13).
2. Click Tools. The Group Tools dialog box displays (see Figure 31).
Figure 31: Searching for an E-mail Address Across All Groups.
3. To search for an e-mail address across all groups, enter the address in the Email field and click Search. The search results display in the Results area.
4. To change an e-mail address in all groups, click the Update tab (see Figure 32).
Figure 32: Updating an E-mail Address Across All Groups.
5. Enter the e-mail address in the Current Email field.
6. Enter the new address in the Change to field.
7. To change the address only in the current group, click Update in selected Group only.
8. To change the address in all groups, click Update in all Groups found.
9. Click Change. A dialog box displays the results of the update.
10. To count the number of recipients stored in GroupMail, click the Count tab (see
Figure 33)
Figure 33: Counting the Total Number of Recipients.
11. Click Count. The total number of recipients and the total number of groups displays.
12. Click Close to return to the recipients list.
Printing a Recipient List
To print a list of a group’s recipients:
1. From the Groups Window (see Figure 10), double click the group name. The current list of recipients for the group displays (see Figure 13).
2. Click Print.
3. Select the printer and click OK to print the group’s recipient information.
