Managing GroupMail Accounts

GroupMail uses accounts to manage how e-mails are sent to recipients, including the name, sending e-mail address, and other identifying information. The account configuration also includes one of four e-mail delivery options:

• Standard – route all messages through an outgoing SMTP e-mail server.
• Direct – bypass the SMTP server and send directly from the sending PC
• Outlook – send using Microsoft Outlook
• Pickup – create a batch of e-mails for transmission by a third-party pickup service

Creating a New Account

To create an account:

1. Configure the user information (refer to Configuring User Information)

2. Configure the delivery options (refer to Configuring Standard Delivery, Configuring Direct Delivery, Configuring Outlook Delivery or Configuring Pickup)

3. Test the account (refer to Testing the Account).

Configuring User Information

To set up a new account:

1. From the main window, click Tools (see Figure 1). The Tools window displays (see Figure 2).

Figure 1: GroupMail Main Window.

Figure 2: Tools Window.

 

2. Click Manage Accounts

OR

Click Accounts in the navigation pane on the left side of the screen. The Account Manager window displays (see Figure 3).

Figure 3: Account Manager Window.

 

3. Click New. The Account Properties Window displays (see Figure 4).

Figure 4: Account Properties Window.

 

4. Enter a name for the account in the Name field.

5. Enter the sender’s name in the Name field on the User Information tab.

6. Enter the sender’s company name or the name of the group sending the messages in the Organization field.

7. Enter the sender’s e-mail address in the Email address field.

8. Enter an e-mail address were recipients may send replies in the Reply-to address field.

9. Configure the delivery options. Refer to Configuring Standard Delivery, Configuring Direct Delivery, Configuring Outlook Delivery, or Configuring Pickup for more information.